Talk · IEEE International Conference on Smart Information Systems and Technologies · May 13, 2026

Concept of the Smart Archival Box for Historical Artifacts Storage

Dina Kantayeva, Batyrzhan Akhmetzhanov, Ilyas Kazambayev, Daniyar Dauletiya, Alexandr V. Neftissov

Abstract

This paper addresses the critical issue of preserving documentary cultural heritage through the development of a hardware-software complex. Traditional centralized climate control systems are often economically inefficient and lack the necessary environmental space for archival materials. The proposed solution is based on the concept of the Smart Archival Box (SAB) - a 0.5 m 3 autonomous unit equipped with a multi-level monitoring and regulation system. The research integrates high-precision sensor networks using the Zigbee 3.0 protocol, PID-controlled active regulation, and passive stabilization mechanisms, including ArtSorb sorbents and Phase Change Material (PCM) modules. The proposed hybrid thermal-stabilization model was verified through numerical simulations and 3D analysis. Experimental results demonstrate that at ambient temperatures of$33-45^{\circ} \mathrm{C}$, the SAB maintains internal stability at 20.2° C, the modular architecture reduces energy consumption by$85-90 \%$and decreases capital expenditures by 2 to 5 times compared to traditional centralized alternatives. Additionally, the system includes a framework for the digital transformation of unstructured archival data into structured knowledge bases. The developed complex provides a scalable and cost-effective approach for institutions to ensure long-term physical preservation and scientific accessibility of historical documents in various environmental conditions.

Conservation Techniques and StudiesAdvanced Sensor and Control SystemsDigital and Traditional Archives Managementarchival storageclimate controlPID temperature control

Concept of the Smart Archival Box for Historical Artifacts Storage

Abstract

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